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Sharing a Network Printer
Chapter 17) can share the same printer. Step 9 in the preceding section showed you how to use the Add Printer Wizard to set up a shared network printer, but that option isn't available if you let Windows detect your Plug and Play printer automatically. Here's how to set up a network printer manually.
To share a printer on a network:
1. At the computer attached to the printer to be shared, choose Start > Control Panel > Printers and Other Hardware > Printers and Faxes.
2. Right-click a printer; then choose Sharing.
3. Select Share This Printer; then type a share name for the printer (Figure 7.13).
Figure 7.13. Type a short name, without spaces or punctuation, that everyone on the network will recognize.
You can make up this name, but it has to be unique on the network.
4. To share the printer with users using different Windows versions or computer hardware, click Additional Drivers; choose the environment and operating system for the other computers (Figure 7.14).
Figure 7.14. You can install additional printer drivers on your system so that users running other Windows versions can connect to your printer without being prompted to install missing drivers.
5. Click OK in each open dialog box.
After you've set up a shared printer, other users on the network can add it to their own Printers and Faxes window and print with it.
To use a shared printer:
1. Choose Start > Control Panel > Printers and Other Hardware > Printers and Faxes.
2. In the task pane, click Add a Printer (refer to Figure 7.2); then click Next.
3. On the Local or Network Printer page (refer to Figure 7.4), select A Network Printer, or a Printer Attached to Another Computer; then click Next.
4. On the Specify a Printer page, if you know the printer's address, type it; then click Next.
or
Select the second option to type a network path (such as \\server_name\printer_name); then click Next.
or
Select the third option to type an internet address (URL); then click Next.
or
If you don't know the printer's address, select Browse for a Printer (Figure 7.15); then click Next.
Figure 7.15. You can browse for a shared printer or type its network address or URL.
5. If you selected Browse for a Printer in the preceding step, select the printer to use (Figure 7.16); then click Next.
Figure 7.16. When you browse for a printer, the Shared Printers list appearsempty. Wait a few seconds for Windows to populate it with the names of available network printers.
6. Enter your user account name and password if you're asked.
7. If you have more than one printer installed, specify the one to be your default (primary) printer.
8. Click Finish.
The shared printer appears in the Printers and Faxes window.
Tips
Table 7.1 shows how a printer's icon reflects its status.
If you share a printer with DOS or Windows 3.
x computers, use eight or fewer letters for the printer's share name (no spaces or punctuation); a network share is named with the same rules as a file.
The terms
shared printer and
network printer are synonymous.
When you share a printer connected to your PC, everybody's print jobs go through
your copy of Windows, draining your system resources. Busy networks use a
print server to arbitrate print requests. Stand-alone Ethernet or wireless print servers (which require no dedicated PC) cost about $50 to $120 (U.S.).
Table 7.1. Printer Icons
ICON DESCRIPTION
A local printer has a normal printer icon.
A shared local printer has a hand below it.
A remote printer on the network has a cable below it.
The default printer has a check mark on it.
