Windows XP [Electronic resources] : Visual Quickstart Guide, Second Edition نسخه متنی

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Windows XP [Electronic resources] : Visual Quickstart Guide, Second Edition - نسخه متنی

Chris Fehily

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Applying Message Rules




Outlook Express lets you define


message rules that answer, redirect, or delete incoming messages automatically, based on subject, sender, message text, size, or other criteria.


To set up message rules:




1.


Choose Tools > Messages Rules > Mail (Figure 14.16 ).




Figure 14.16. This rule, named Resumes


, moves a message to my Hiring folder if the message is addressed to


fehily directly, contains


editorial assistant in the Subject line or message body, and has an attachment (presumably, a résumé).






2.


In the top box, specify selection criteria for messages.


To look for messages from a certain person, for example, check Where the From Line Contains People.



3.


In the second box, specify what happens to messages that meet the selection criteria.


You can define complex rule systems that move, copy, delete, reply to, forward, flag, ignore, or highlight messages automatically.



4.


In the third box, click underlined phrases to specify which people, words, or values the message rules apply to (Figure 14.17 ).




Figure 14.17. Enter the values to watch for in the dialog box that appears when you click an underlined phrase.





5.


In the bottom text box, type the rule's name; then click OK.


The Message Rules dialog box appears (Figure 14.18 ).




Figure 14.18. All the rules that you've created appear in this dialog box. Select a rule to see what it does, or double-click it to edit it. Use the Move Up and Move Down buttons to change the order in which rules run.






Tips


Don't expect to get all your rules right the first time. Outlook Express applies the rules in the Message Rules dialog box from top to bottom. You may find that an earlier rule contradicts a later one or that legitimate messages are deleted inadvertently. After creating a new rule, watch how it's applied as new mail arrives.


To create a rule based on a selected message, choose Message > Create Rule from Message.


Message rules apply to all defined accounts.





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