InDesign for QuarkXPress Users [Electronic resources] نسخه متنی

Asset Management

InDesign's libraries act like little asset management utilities, letting you label each item and sort or search for items that match various criteria.

Adding Information About an Item

Each library item has a name. If it's a graphic, InDesign gives the item the graphic's file name by the default. If it's a text frame or a page object, it will be untitled. You can always add or change information about an item (like its name) by double-clicking it in the Library palette. Or, you can click the Library Item Information button or choose Item Information from the palette menu (see Figure 25-2).

The Item Information dialog box lets you enter a name for the item and add keywords in the Description field which you can use later for searching. The Object Type choice is selected automatically, depending on the nature of the object contained; we can't think of any good reason you'd want to change this.

Finding Library Items

Adding more than a handful of objects to libraries would be useless unless you could find the items again when you need them. Fortunately, InDesign's organizational features are quite robust. The most basic method of finding library content is to use the Sort submenu (in the Library palette's flyout menu) to sort the items by name, date, or type.

If sorting isn't enough, you can search for one or more items by either clicking the Search Library button on the palette or choosing Show Subset in the palette menu (see Figure 25-3). The Subset dialog box lets you search by Item Name, Creation Date, Object Type, or keywords in the Description field.

If you want, you can click the More Choices button to add other criteria to search on at the same time, or Fewer Choices to remove criteria. When you click OK, the results are displayed in the palette, and all items except the ones you find are hidden. To return to displaying all the library items, choose Show All from the palette menu.